Privacy Policy

Last updated: 02/05/25

Wimbledon Kickboxing & Boxing Club ("we", "our", "us") is committed to protecting your privacy and ensuring your personal information is handled safely and responsibly. This policy outlines how we collect, use, and protect your data.

1. Who We Are

Wimbledon Kickboxing & Boxing Club
📍 Joseph Hood School, Whatley Ave, Wimbledon Chase, London SW20 9NS
📞 07477 499834
📧 wimbledonkickboxing.boxingclub@gmail.com
🌐 www.wimbledonkickboxingandboxingclub.london

We are the data controller of your personal information.

2. What Information We Collect

We may collect:

  • Full name

  • Email address and phone number

  • Emergency contact details

  • Relevant medical information

  • Payment details

  • CCTV footage (on site)

  • Photographs or video (with consent)

3. How We Use Your Information

We use your data to:

  • Manage memberships and class bookings

  • Process payments

  • Ensure health and safety during sessions

  • Contact you with updates or class information

  • Promote club activities (with your consent)

  • Comply with legal and insurance requirements

4. Legal Bases for Processing

We rely on the following lawful bases:

  • Contract – to deliver services to you

  • Consent – for photos, videos, or marketing

  • Legal obligation – for safeguarding or insurance

  • Legitimate interests – for club operations and security

5. Sharing Your Data

We do not sell your information. Your data may be shared with:

  • Coaches and staff (as needed for training or emergencies)

  • Payment providers

  • Insurers or legal authorities (if required)

All third parties are required to safeguard your information.

6. Data Security

We store personal data securely and protect it with appropriate technical and organisational measures to prevent unauthorised access, loss, or misuse.

7. Data Retention

We retain your information only as long as necessary:

  • Membership/contact info: up to 6 years after last interaction

  • Payment data: 6 years for financial records

  • Photos/videos: until consent is withdrawn

8. Your Rights

You have the right to:

  • Access the data we hold about you

  • Request correction or deletion

  • Withdraw consent at any time

  • Object to or restrict certain types of processing

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, contact us at:
📧 wimbledonkickboxing.boxingclub@gmail.com
📞 07477 499834

9. Children’s Data

For under-18 participants, we only collect data with the consent of a parent or guardian and use it strictly for training and safety purposes.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Significant changes will be communicated via the website or direct contact.